secure web based project collaboration and document management application
@ 2005-11-23 - 11:06:36Overview
DraftSpace Workspaces is a secure web based project collaboration and document management application that allows users to manage all project information resources from one site. Work seamlessly with colleagues, customers, suppliers and business partners to deliver products and services to market in a timely and cost effective manner.
Set up your project and start collaborating within minutes without the need for any investment in software, hardware or expensive implementations.
Features
Establish the workspace and invite a global team.
Establish the team - Start the project by selecting people from the user directory and inviting them into the workspace. The application automatically sends an invitation by email to all invitees and a username and random password to all new users.
Collaborate with global participants - People inside and outside your company require only a Web browser to work in the workplace. DraftSpace has no client side installable; therefore users can work from any computer that has a web-browser and access all of their project related information.
Share and collaborate on documents efficiently.
Secure Collaboration - Upload documents into the workspace and set individual access rights (read, edit, sign-off).
Version Tracking - Version tracking keeps track of document changes and maintains the history of changes in each document including who made the changes. All previous versions are stored and accessible through DraftSpace
Document Status - Colour-coding shows you the status of each document at a glance. (i.e. not reviewed, reviewed, signed-off).
Document Sign Off - Sign-off rights establishes a list of individuals that must "sign-off" a document as final. A document will be locked when all relevant parties have signed off the document, to ensure that no more change can be made. All members can view the status of sign-offs to avoid any potential bottlenecks in the execution process.
Most Recent Information - Using DraftSpace guarantees that you will have access to the most recent version of a document.
Keep all team members up to date and make decisions faster.
Real time, customised alerts - You do not need to check DraftSpace regularly to be informed of new events. DraftSpace allows you to customise the email notifications you receive that involve your participation. E.g. when you are invited to a new project, document, discussion, meeting, when you have been assigned a new task or when a new version of a document has been posted.
Access anytime, anywhere - Everyone can participate in the workplace, whether they are working on the other side of the office or the other side of the world. The only requirement is a web browser and a username/password.
Online discussions - Invite selected team members or the entire team to a threaded discussion on either project or document level to collaborate online and solve complex issues.
Simple task management - Project members can assign tasks and view the status of the tasks they have assigned as well as tracking the status of tasks assigned to them. Colour coding is used to determine the status of each task at a glance.
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Few more FEatures of this software mentation below
Members Area
Introduce a password restricted member's area that contains content reserved for members. When adding content to the system, you will have the choice of adding to the public site, the member's site or both. This feature would offer considerable cost savings over a period of time as sensitive information could be made available online in an efficient manor potentially saving your organisation time and money in printing, paper, postage and employee time. There is no limit to the amount of extranet member groups that can be created.
This allows you to create multiple sections within the site, which can only be viewed by specific user groups i.e. Staff, Clients and Partners
URL Shortcuts
Allows administrators to define short addresses and personalised text to any URL. e.g. www.highqsolutions.com/contentmanagement/brochure could be defined as click here or DraftSpace CMS Brochure
Membership Subscriptions
Allow visitors to subscribe online to your services and generate automated emails to new members. The content and attachments in the email can be changed at anytime using DraftSpace CMS.
Reporting
Generate fully customizable reports on the profile of your members (based on information requested during sign in) and use the results to generate email lists to send emails/newsletters.
Automatic Reminder Service
Automated email reminders will be sent to selected individuals of your choice when membership is due for renewal
Online payments
We can integrate your site with a payment authorization engine to enable you to receive payments online using the popular credit/debit cards.
11/23/05 @ 13:45
Elgin Capital, a London based hedge fund, select DraftSpace Workspaces for their collaboration and document management requirements.
The Fund invests primarily in publicly-traded fixed income securities and related derivative instruments. The main focus of the credit selection process is targeted towards, but not limited to, issuers from the European time zone.
As well as managing internal documentation, Elgin use DraftSpace to distribute sensitive information to their investor base through secure communication channels afforded by the DraftSpace system. DraftSpace allows Elgin Capital to save time and money in distributing information electronically, eliminating the need for expensive printing, postage and courier costs.
"Our investors demand timely information, distributed electronically in a secure manner. The DraftSpace platform was the ideal choice - the simplicity of the application with the speed of deployment provided by their technology made them the logical choice. An excellent product backed by a truly committed support team."
11/23/05 @ 13:07
DraftSpace Forms is currently used in over 15 agencies across the UK for collecting and reporting this data to the NTA. Collection of patient data has become very high priority in recent years. The problem has been the ever changing requirements. Traditional database applications have resulted in the need to change the programs at multiple sites which has led to escalating costs and untimely, problematic deliveries.
DraftSpace Forms allows users to change and deploy their data collection forms within minutes as requirements change. No technical expertise is required.
Colin Cripps, Deputy Chief Executive of In-volve, stated "As a senior manager, DraftSpace has enabled me to get up to the minute performance figures for any part of my organisation, no matter which part of the country it is in at the touch of a button. All the information I need is available to me everyday, whether I'm in the office, in a hotel or at home"
Stephanie Moore, an Administrator at Newham Community Drugs Team commented "DraftSpace Forms has drastically reduced my workload as I can now send my service's activity figure online instantly in the NTA required format. Our first report to the NTA using the DraftSpace system proved extremely successful. The feedback from the NTA showed that our results were 99.9% accurate"
11/23/05 @ 14:49
About the Highqsolutions
HighQ Solutions is an end-to-end technology solution provider delivering "information technology consulting & implementation" services to companies looking to gain a competitive edge in today's global marketplace.
We have the technical expertise, management commitment and organisational flexibility to deliver your project from inception to completion. We provide a broad range of solutions necessary to meet diverse and complex e-business needs using leading industry tools and technologies.
HighQ Solutions aims to strengthen its skill base and continuously update its capabilities by forming a series of non-exclusive partnerships with niche skill and product suppliers. These partnerships will form an intelligent balance between total independence and access to superior enabling technologies.
HighQ Solutions have developed the DraftSpace Application Series, a product suite comprising web based technologies that are primarily aimed at improving organizational efficiency and reducing costs. For more information on the DraftSpace Suite, please visit our Products section.
12/09/05 @ 08:03
Highqsolutions is providing a software for Project colloboration for all.
Which Reduce the time and efforts to achieve your target.
The DraftSpace Workplace brings together internal and external team members,
clients and suppliers in one central, virtual location Outside partners and vendors can be directly
linked to the appropriate projects and workflows, and given access to the proper information needed to
expedite their delivery of whatever piece they are working on. With both internal and external team members
focused on the same information, communication and coordination time is cut by up to 30%. Information sharing happens
faster as does decision-making. The result is accelerated delivery times and ultimately,
a decrease in time-to-market for projects and reduced cycle times for business processes.
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11/23/05 @ 11:49